Dealing with customers and visitors is a matter of trust. We value the confidence you have placed in us and consider it an important obligation to handle your information carefully and protect it from any misuse. In this privacy statement we would like to inform you about the way in which we store certain types of data and how we use this data – of course, this is done in compliance with current data protection legislation.

This privacy statement clarifies the nature, scope and purpose of the collection and use of personal data on the website of SuitePad GmbH, Friedrichstraße 224, 10969 Berlin, Germany, info@suitepad.de, +49 (0) 30 3198 50000.


Overview

Scope of the Privacy Policy

Responsible Body

Data Protection Officer

Legal basis for the processing

Providing the website

Contact form/e-mail contact

Purposes of collection and processing

Recipient / transfer of data

Data processing outside the European Union

Use of cookies

Google Remarketing and Google Analytics

HubSpot

Integration of third party services and content

Privacy policy for use of the Facebook plugin

Use of Twitter social plugins

Use of Xing social plugins

Use of LinkedIn social plugins

Data retention

Security

Age limitation

Your Rights

Modification of this privacy policy

 

Scope of the Privacy Policy

This Privacy Policy applies to our website and platform and other interactions (e.g., customer service inquiries, customer support, etc.) you may have with SuitePad. The organization (e.g., your employer or another entity or person) that entered into the Terms of Services (“Customer”) controls their instance of their account and any associated Customer Data.

 

Responsible Body

Responsible for this website is:

SuitePad GmbH, Friedrichstraße 224, 10969 Berlin,

Phone: +49 (0)30 3198 50000, Mail: info@suitepad.de


Data Protection Officer

The data protection officer of the controller is:

B. Schubert, DataSolution LUD GmbH, Isarstr. 13 | D-14974 Ludwigsfelde

Phone +49 (0) 3378 205729, Mail mail@ds-lud.de


Legal basis for the processing

In order to be able to offer you our website and the associated services, we process personal data on the basis of the following legal principles:

- Consent (Art. 6 para. 1 lit. a) DSGVO)

- for the performance of contracts (Art. 6 para. 1 lit. b) DSGVO

- on the basis of a balancing of interests (Art. 6 para. 1 lit. f) DSGVO)

- to fulfil a legal obligation (Art. 6 para. 1 lit. c) DSGVO)

In connection with the respective processing, we will refer to the corresponding terms so that you can classify on which basis we process personal data. If personal data are processed on the basis of your consent, you have the right to revoke this consent at any time with effect for the future. If we process data on the basis of a weighing up of interests, you as the person concerned have the right to object to the processing of the personal data, taking into account the provisions of Art. 21 DSGVO.


Providing the website

When you visit our website, personal data is processed in order to be able to display the contents of the website on your terminal device.

In order for the pages to be displayed in your browser, the IP address of the terminal device you use must be processed. Additional information about the browser of your terminal device is also processed.

We are obliged under data protection law to also guarantee the confidentiality and integrity of the personal data processed with our IT systems.

For this purpose and out of this interest, the following data will be logged on the basis of a weighing of interests:

- IP address of the calling computer

- Operating system of the calling computer

- Browser version of the calling computer

- Name of the retrieved file

- Date and time of retrieval

- data volume transferred

- Referring URL

The IP address will be deleted after 7 days at the latest from all systems used in connection with the operation of this website. We can then no longer establish a personal reference from the remaining data.

The data is also used to determine and correct errors on the website.

Anonymous information of this kind is statistically evaluated by us in order to optimize our Internet presence and the technology behind it.


Contact form/e-mail contact

We offer a contact form on our website, which you can use to request information about our products or services or to contact us in general. We have marked the data that is absolutely necessary for you to answer an inquiry as mandatory. Information on other data fields is voluntary.

We need this information in order to process your inquiry, to address you correctly and to send you an answer. The data processing is carried out for concrete inquiries for the fulfilment of a contract or the contract initiation. In the case of general inquiries, processing is based on a weighing of interests.

Inquiries received via the contact form on our website are processed electronically by us in order to answer your enquiry. In this context, other persons or departments and possibly third parties may also become aware of the contents of the form which you have sent.

The transmission of the form data via the Internet is carried out via encrypted connections


Purposes of collection and processing

In general, we only collect, process or use your personal data when you have provided this voluntarily or you have given consent as this is legally permitted.

Should we wish to process or use your personal data for other purposes, and there is no legal permission to do so, we will ask for your consent. You can give your consent electronically. We will draw your attention to this opportunity within our services, should the need arise.

Using the data collected We only use the personal data you have provided for the purposes we have explained above, or for other agreed purposes; that is, usually, for responding to your inquiry or for providing information about current offers from our company. Your information will not be sold, leased or otherwise provided to third parties. Any transfer of personal data to state institutions and authorities will take place only as required by national legislation.

If you are making use of our services, we will only usually collect the data that we need to provide those services. If we ask for further information, it will be provided voluntarily. We only process the personal data in order to carry out the requested service and to protect legitimate business interests.


Recipient / transfer of data

Data that you provide to us will not be passed on to third parties. In particular, your data will not be passed on to third parties for their advertising purposes.

However, we may use service providers for the operation of this website or for further products or services from us. Here it can happen that a service provider gets knowledge of personal data. We select our service providers carefully - especially with regard to data protection and data security - and take all measures required by data protection law for permissible data processing.


Data processing outside the European Union

Basically, the processing of your data takes place in the territory of the Federal Republic of Germany. However, the use of different service providers may also result in processing in European and non-European countries. If this is the case, sufficient contractual arrangements and guarantees have been made to allow for data processing within the legal framework.

Insofar as personal data is processed outside the European Union, this can be seen from the previous explanations


Use of cookies

To ensure that you are satisfied with our services, we may use cookies or other forms of technology to enable us to analyse user behaviour. This takes place anonymously, and it is not possible to conclude that you are the user in question. We use this data in order to provide optimal services. The data is only stored temporarily, until an analysis has been carried out anonymously. After this, the data is permanently deleted.

Note: A cookie is a small text file that is transferred from a web page onto your hard drive. Cookies do not harm your computer and do not contain viruses.


Google Remarketing and Google Analytics

This website uses Google Adwords and Google Remarketing to show ads to potential buyers. For instance people who visited certain pages like our pricing page will see Small Improvements ads when they visit other websites. This is achieved by Google and other third party vendors using cookies to identify visitors and show the matching ads to them. You may opt out of Google tracking by visiting the Ad Setting screen in Google, or by using the Network Advertising Initiative opt-out page.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”).

Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website is usually transmitted to and stored by Google on servers in the United States.

If IP anonymisation is activated on this website within EU Member States or in other member states of the European Economic Area, Google will shorten your IP address before transmitting it. Your full IP address will only be transmitted to a Google server in the USA and shortened there in exceptional cases. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for the website operator and providing other services for the website operator relating to website activity and internet usage. Google will not associate your browser’s IP address transmitted for Google Analytics purposes with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser; however, please note that if you do this you may not be able to use the full functionality of this website. Furthermore, you can prevent the collection of data generated by the cookie about your use of the website (including your IP address) and its processing by Google by downloading and installing the browser plug-in provided under this link: http://tools.google.com/dlpage/gaoptout?hl=en.

For more information see http://tools.google.com/dlpage/gaoptout?hl=en or http://www.google.com/intl/en/analytics/privacyoverview.html (general information on Google

Analytics and data privacy). Please note that the website uses the Google Anextension “gat._anonymizeIp();” to ensure that IP addresses are collected anonymously (known as IP Masking).


HubSpot

This website uses HubSpot, (HubSpot Inc., 2nd Floor 30 North Wall Quay, Dublin 1, Ireland).

Our download services allow you to learn more about our company, download content, and provide your contact details as well as other information. This information will be stored on servers of our software partner HubSpot. They are used to get in contact with the visitors of our website and to track which services of our company interest you. All of our recorded information is under control of this privacy statement. We use all recorded data only for optimization of our marketing.

On behalf of the operator of this website, HubSpot uses this information to evaluate the usage of the website, to create reports of the website activities and for other related services.

HubSpot uses “cookies”. The information generated by the cookie about your use of this website is usually stored on servers worldwide. With special settings in your browser software you can prevent the saving of the cookies, however, this may result in a restriction of the functionality of this website. HubSpot is a software company from the USA with a registered office in Ireland. HubSpot is subject to TRUSTe ’s Privacy Seal, the Privacy Shield and the U.S. – Swiss Safe Harbor Framework


Integration of third party services and content

It is possible that third party content, such as videos from YouTube, Google Maps map material, RSS feeds or graphics from other websites may be included within this website. This always assumes that the providers of this content (hereinafter referred to as "third-party providers") receive the IP address of the content users. Without the IP address, you could not send the content to the user's browser. The IP address is therefore required for the display of this content. We only make use of such content whose respective providers use the IP address only for the delivery of the content. However, we have no influence if the third-party providers use the IP address, for example, for statistical purposes. As far as we know, we will inform you about it.


Privacy policy for use of the Facebook plugin

On our pages, plugins are integrated from the social network Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA. The Facebook plugin can be recognised by the Facebook logo or the "Like Button" ("Like") on our pages. An overview of the Facebook plugins can be found here: http://developers.facebook.com/docs/plugins/.

When you visit our pages using the plugin, a direct connection is made between your browser and the Facebook servers. Facebook thereby obtains the information that you have visited our site and IP address. If you click on the Facebook "Like" button while you are logged into your Facebook account, you can link the content of our pages on your Facebook profile. This allows Facebook to assign your visit on our pages to your account. We would like to point out that we, as provider of the sites, have no knowledge of the contents of the transmitted data and the use of them through Facebook. For more information, please see the privacy statement on facebook here: http://facebook.com/policy.php If you do not wish for Facebook to assign your visit to our site in your Facebook user account, please log out of your Facebook account.

It is also possible to block Facebook social plugins with add-ons for your browser, for example with the "uBlock Origin".


Use of Twitter social plugins

The "Twitter Share Button" is used on this website. These buttons are offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. They are recognisable by terms such as "Twitter" or "episode" connected to a symbol of a blue bird. With the help of the buttons it is possible to share a post or page on Twitter or to follow the provider at Twitter. When a user visits a web page that contains such a button, the user’s browser builds a direct link to the Twitter servers. The content of the Twitter buttons is transmitted directly from Twitter to the user's browser. The provider has therefore no influence on the amount of data that Twitter collects with the help of this plugin and informs the user according to their knowledge. According to this, only the IP address of the user is transmitted with the URL of the respective web page when the button is used but not for purposes other than the representation of the button. For more information, see Twitter's privacy policy at http://twitter.com/privacy.


Use of Xing social plugins

The "XING Share-Button" is used on this website. When this website is accessed, a connection to XING AG servers ("XING"), with which the "XING Share Button" functions (in particular, the calculation/display of the counter value) are provided, will be established at short notice. XING does not collect any personally identifiable information about you or about the use of this website. In particular, XING does not store any IP addresses. There is also no evaluation of your usage behavior via the use of cookies in connection with the "XING Share-Button". The respective current data protection information on the "XING Share-Button" and additional information can be found on this website: https://www.xing.com/app/share?op=data_protection.

The service is also used by kununu, which is an application of the XING service. When using the button, no personal data will be stored. XING's privacy policy applies.


Use of LinkedIn social plugins

On our website you will find plugins from the social network LinkedIn and LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA ("LinkedIn"). You can recognize the plugins of LinkedIn at the corresponding logo or the "Recommend" button.

When you visit our website, the plugin is used to establish a direct connection between your browser and the LinkedIn server. This gives LinkedIn the information that you visited our site with your IP address. If you click the LinkedIn button while you are logged into your LinkedIn account, you can link the content of our pages to your LinkedIn profile. This allows LinkedIn to map the visit of our pages to your user account. We would like to point out that we, as a provider of the pages, do not receive any knowledge of the content of the transmitted data as well as their use by LinkedIn. For more information, see the Privacy Statement from LinkedIn at http://www.linkedin.com/static?key=privacy_policy&trk=hb_ft_priv.


Data retention

SuitePad only store your data for as long as it is necessary to fulfill the above-mentioned purposes or until you object to the data processing. Thereafter, the data will be deleted or blocked if the deletion conflicts with statutory provisions or legitimate interests. A legitimate interest exists e.g. regarding the assertion, exercise or defense of legal claims.


Security

SuitePad takes the security of your data very seriously. To protect the data you have given us from accidental or intentional manipulation, loss, destruction or access by unauthorized persons we have implemented different technical and organizational measures according to Art. 32 GDPR. Our security measures are continuously improved in line with technological developments. Access is limited to a few authorized personnel who are specifically committed to dealing with data privacy and are involved in the technical, administrative or editorial management of this data.


Age limitation

To the extent prohibited by applicable law, Small Improvements does not allow use of our services by anyone younger than 16 years old. If you learn that anyone younger than 16 has unlawfully provided us with personal data, please contact us and we will take steps to delete such information.


Your Rights

According to Art. 15 to 23 GDPR, you have the unlimited right to access information about your stored data as well as a right of correction, deletion or blocking of data as well as obligation and the right of data portability if possible

Upon request, we are happy to provide you with written information about whether or not we have stored personal information about you, as well as which information in particular. Where possible, we will take appropriate steps to update or rectify your data stored with us, at short notice. In such cases as these, please contact our management directly.

As a data subject, you have the right to lodge a complaint with a supervisory authority. The supervisory authority will keep you informed of the status and outcome of your complaint, including the possibility of legal recourse.


Modification of this privacy policy

We will revise this privacy policy whenever changes are made to this website or other reasons that make this necessary. You will always find the current version on this website.

 

Last updated: Mai 2020